Set up the records and filings an employer is required to keep, because missing them is a compliance exposure most leaders do not know they have.
| Item | In place? |
|---|---|
| Signed offer and job description | |
| Employment eligibility verification and tax withholding forms | |
| Handbook acknowledgment | |
| Pay and classification record | |
| Performance records over time |
Keep confidential files, medical and the like, separate from the main personnel file, and confirm at the compliance step whether your situation requires that separation, since it often does.
| Filing | Handled? |
|---|---|
| Payroll taxes and the associated filings | |
| New-hire reporting where required | |
| Workers compensation and unemployment insurance where required | |
| Any annual employer filings for your jurisdiction and size |
The test: if you had to produce any one employee's complete, compliant file tomorrow, could you? If not, that is the gap to close.
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