Data Inventory.

Find what important data you hold, where it lives, and who uses it, and mark where it is duplicated, conflicting, or unowned, so the sprawl becomes visible before you try to fix it.

First in Own Your Data and Make Your Systems Work Together. List your important data and where each set lives.

List your important data and where it lives

Data set

Where it lives

Who maintains it

Who relies on it

Donors and gifts

The people you serve

Program activity

Finances

Staff

Mark the trouble

Where does the same data live in more than one place?

Where do systems disagree about the same fact?

Where is the same information entered by hand into several systems?

Where is no one clearly in charge of the data?

The flagged items are your work list for the rest of this guide: duplication and conflicts get ownership and hygiene, hand-entry gets connection or a clean bridge, and unowned data gets an owner. A data set that no one owns is the one that has quietly rotted. Feeds the Data Ownership and Hygiene Guide and the Systems Integration Map.

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